SIBAMED

Hospital Management System

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AdminAdministrator

👥

0Total Patients

🌡️

0Triage Vitals

📋

0Consultations

🔬

0Investigations

💊

0Prescriptions

📅

0Patients Seen Today

📑 Step 1: Patient Registration

Date *

Time *

Visit Type *

Patient's Full Name *

Gender *

Phone Number *

Address / Residence

Date of Birth *

Age (auto-computed)

ID Type

ID Number

Next of Kin Name

Next of Kin Phone

Allergies

🔁 Returning Patient?

Search by name or IP number (e.g. SBM-0007). If found, register a new visit under their existing number — no new number is created and their full history stays intact.

🌡️ Step 2: Triage — Vital Signs

Recent Triage Entries

Date/Time	Patient	Temp	BP	Pulse	RR	SpO₂	BMI	Priority	By

🗃️ Step 3: Patient Database 0 patients

Patient ID	Name	Age	Gender	Phone	Visit Type	Registered	Visits

🩺 Step 4: Consultation

Select Patient *

Date

Clinician

Problem List — chronic / ongoing conditions *

Family History

Gynaecological History (female clients)

Socioeconomic History

System Review

Symptoms / Chief Complaints *

Post-Lab Review (if returning from investigations)

Diagnosis (ICD-10 picklist — type to search)

Notes & Plan

💊 Prescription (optional)

Drug (type to search)

Dose

Frequency

Days

Recent Consultations

Date	Patient	Clinician	Diagnosis	Status

🔬 Step 5: Investigations

Ordered Investigations

Date	Patient	Tests	Status	Result Entry

💊 Step 6: Pharmacy & Stock Management

📦 Stock Management — add items, restock & adjust prices (Administrator only)

📦 Stock & Inventory

Dispensing above deducts stock automatically. Managing stock — Excel import, verification, and supplier receiving — lives in Step 9: Inventory (administrators only).

Dispensing History

Date	Patient	Item	Qty	By

🧾 Step 8: Billing & Receipts

Select Patient *

💰 Service Price List (editable — drug/item prices are managed in Pharmacy Stock)

🧾 Issued Receipts

Receipt No	Date	Patient	Total (KES)	Paid	Method

💳 Credit Accounts — Pay Later Balances

Patients billed on credit (or part-paid) appear here with their current outstanding balance. Recording a payment automatically reduces the oldest balances first.

Patient	Receipts Open	Outstanding (KES)

💵 Payments Received

Date	Patient	Amount (KES)	Method	Received By

📦 Step 9: Inventory

📥 Bulk Import — Upload Excel / CSV

Spreadsheet headings: Product, API, Volume, Retail_Price, Cost_Price, In_Stock, Availability (Availability is auto-calculated — you can leave it blank). Existing products are updated (prices & details set, In_Stock added to current quantity); new products are added. Accepted: .xlsx, .xls, .csv

Product	API	Volume	Retail_Price	Cost_Price	In_Stock	Availability	Actions

Physical count check — enter the actual counted quantity for each item and save. Differences are logged as adjustments.

Item	Category	System Qty	Counted Qty

Receiving adds to existing items automatically (and updates the unit cost) or creates a new item if it doesn’t exist.

Recent Receivings

Date	Supplier	Invoice No.	Item	Qty	Unit Cost	By

👤 Admin — Staff User Management

💾 Data Backup & Recovery

⬆️ Restore from Backup

🕵️ Audit Trail — reports (admin only)

Every user action and data change is logged. Reports are generated on demand — the log is not rendered live, keeping the system fast.

Timestamp	User	Data Set Changed
Press a button above to generate the audit report.

Staff Accounts

Name	Username	Role

🛡️ Edit User Rights

User

SIBAMED

🔁 Returning Patient?

Vital Signs

Recent Triage Entries

💊 Prescription (optional)

Recent Consultations

Other Clinical Services (CPOE)

Ordered Investigations

📦 Stock Management — add items, restock & adjust prices (Administrator only)

📦 Stock & Inventory

Dispensing History

🩺 Services

Services for this patient

➕ Add New Service (admin)

📊 MOH / IDSR Notifiable Diseases Register

📈 Routine Reporting — Monthly / Quarterly / Annual

📎 Attachments — lab slips, X-ray photos, documents

💰 Service Price List (editable — drug/item prices are managed in Pharmacy Stock)

🧾 Issued Receipts

💳 Credit Accounts — Pay Later Balances

💵 Payments Received

📥 Bulk Import — Upload Excel / CSV

Recent Receivings

🛡️ Access Rights — tick what this person can do

💾 Data Backup & Recovery

🕵️ Audit Trail — reports (admin only)

Staff Accounts

🛡️ Edit User Rights

SIBAMED

Staff Login

Set Your New Password

SIBAMED

🔁 Returning Patient?

Vital Signs

Recent Triage Entries

💊 Prescription (optional)

Recent Consultations

Other Clinical Services (CPOE)

Ordered Investigations

📦 Stock Management — add items, restock & adjust prices (Administrator only)

📦 Stock & Inventory

Dispensing History

🩺 Services

Services for this patient

➕ Add New Service (admin)

📊 MOH / IDSR Notifiable Diseases Register

📈 Routine Reporting — Monthly / Quarterly / Annual

📎 Attachments — lab slips, X-ray photos, documents

💰 Service Price List (editable — drug/item prices are managed in Pharmacy Stock)

🧾 Issued Receipts

💳 Credit Accounts — Pay Later Balances

💵 Payments Received

📥 Bulk Import — Upload Excel / CSV

Recent Receivings

🛡️ Access Rights — tick what this person can do

💾 Data Backup & Recovery

🕵️ Audit Trail — reports (admin only)

Staff Accounts

🛡️ Edit User Rights